File Sharing and How to do it Securely.

Let’s be honest; sharing files can be a real pain in the neck. But it’s an integral part of any modern workplace, especially when everyone’s working remotely or from different locations. So, how do we make sure it’s done securely? Don’t worry; I’ve got your back.

First off, ditch the old-fashioned file-sharing methods and embrace cloud-based platforms like Google Drive, Dropbox, and OneDrive. They offer a centralised location where everyone can upload, store, and share files.

They also provide added security features like two-factor authentication, encryption, and access controls to keep the bad guys out.

But let’s not forget about controlling access to those files. With cloud-based platforms, you can change file permissions anytime, so only certain people can access them. And, if you want them to have access on Tuesday and not by Thursday, you can change that too and kick them off.

And if you’re feeling extra protective, add some password protection to individual files or folders for an extra layer of security. Who doesn’t love a good password? Am I right? You can pick and choose who can access what at what time. And when you’ve finished, you can lock them out again for good (if you want to, that is).

Of course, you must stay on top of things and regularly review and update access controls. Just like how you refresh your social media feed a million times daily, you must ensure only the right people can access those files.

And don’t forget to communicate the importance of secure file sharing with your employees. Encourage them to use strong passwords, avoid sharing links or files with people outside the business, and report any suspicious activity. A little bit of communication goes a long way in promoting a secure workplace.

So to recap,

Ditch old-fashioned file sharing methods and embrace cloud-based platforms like Google Drive, Dropbox, and OneDrive.
Cloud-based platforms offer a centralised location where everyone can upload, store, and share files.
Cloud-based platforms provide added security features like two-factor authentication, encryption, and access controls.
Change file permissions anytime so only certain people can access them
Add password protection to individual files or folders for an extra layer of security
Regularly review and update access controls to ensure only the right people can access files
Communicate the importance of secure file sharing with employees
Encourage the use of strong passwords, avoid sharing links or files with people outside the organisation, and report any suspicious activity

So there you have it, folks. Embrace the cloud, control access to your file sharing, use password protection, keep access controls up to date, and communicate with your colleagues. Not only will you protect your confidential data, but you’ll also promote a modern workplace that values data security and privacy. Win-win!

Get in touch with us today, and let’s make the switch to a more innovative, efficient, and enjoyable workplace together!